Team info
2024-12-31 Scandinavian Cup/ Smart Energy Cup in Gällivare is cancelled due to cold weather.
Link to invitation ver 2024-12-27
Team Captains Meeting
The TCM presentations can be found here:
Time schedule:
Please be aware that the start times are preliminary and may be adjusted, both earlier and later, based on the actual number of skiers in the starting field.
- Friday 3/1, classic technique, individual, 10 K – cancelled
Men 10:00-12:00
Women 11.50-13.00 - Saturday 4/1, free technique, sprint 1.4 K – cancelled
Qualifying 9.00-10.15
Heat selection 10.15
Finals 11:00-13:00 - Sunday 5/1, classic technique, individual, 20 K – cancelled
Women 10.00-11.20
Men 11.15-13.00
Notera att starttiderna är preliminära och att tiden för första start kan komma att förskjutas både framåt och bakåt beroende på det faktiska antalet åkare i startfältet.
- Fredag 3/1, klassisk teknik, 10 km – inställt
Herrar 10:00-12.00
Damer 11.50-13.00 - Lördag 4/1, fri teknik, 1,4 km – inställt
Kval 9.00-10.15
Heat selection 10.15
Finaler 11:00-13.00 - Söndag 5/1, klassisk teknik, 20 km – inställt
Damer 10.00-11.20
Herrar 11.15-13.00
Entries and entry fees
Entries to Scandinavian Cup must be done by the national ski associations. Please download and use the entry form linked below:
Entry form Scandinavian Cup Gallivare 2025 >>
Read more about entries and payment here >>
Entries must be sent to the OC at latest at Tuesday 31/12/24, 23.59 h.
E-mail: gellivareskidallians@hotmail.com
The entry fee is 20 € per athlete per race. Entry fees should be paid by 2 January to SportEvent Gällivare Lapland account to confirm participation. Message: Team Name + Scand. Bring receipt when collecting BIBS
Late entries to Scandinavian Cup can be presented until Team Captains Meeting. Late entries and changes preferably by mail to gellivareskidallians@hotmail.com. Late entry fee is 30 €/day and athlete. You pay the fee for late entries by credit card at the Race Office before collecting bibs.
Courses
Detailed information about where and how to warm up and when the tracks open and close is given at the Team Captain’s meeting. The tracks are closed for grooming 20:00-06:00. Stadium; Friday 3/1 and Sunday 5/1 the stadium is open from 08:00 until 10 minutes before the first start. Saturday 4/1 the stadium is closed until the start. Please respect the opening hours of the tracks/ stadium.
Training
Monday December 29th – Thursday January 2 th:
- 8.30 -12.00 Training, Hellnerstadion.
- 15.00 – 19.00 Training, Hellnerstadion.
Official training
Thursday, January 2nd 13:00-14:00 Classic course: Official training for both distance races, classic technique 10 K (Friday) and classic
technique 20 K (Sunday). Friday, January 3rd, 16:15-17:00 Sprint course free technique.
Bibs
Competitors pick up their bibs at the race office, organized by team/country. Entry fees must be paid before collecting bibs. The bib is returned no later than after the race, the athletes take off the bib them self and leaves it in the designated place in the finish area. Unreturned bibs are charged to the association with 500 SEK / bib.
For the sprint event, those advancing to the quarterfinals must collect new bibs at the entrance to the race office. Ensure that the leg bib is attached to your left leg.
Timekeeping
Swedish athletes use their own chip. If athletes lack a chip/have a broken chip, this can be rented at the race office for 150 SEK/day.
Foreign athletes borrow chip from OC. The chip is handed out together with the bib number for the first race you participate in and is used for all races during the weekend. If the chip is lost, the athlete will be charged 1000SEK.
Livetiming
Live timing is via http://live.skidor.com and the FIS app.
Startlists/ results/ WhatsApp
Start lists are presented after the team leader meeting on the website and in WhatsApp-group administrated by Swedish Ski Association. Start Lists – Sport Event Gellivare Lapland
The result lists will be presented after the end of the competition on the website and in WhatsApp-group administrated by Swedish Ski
Association. The official results will be presented in WhatsApp-group. Results – Sport Event Gellivare Lapland
QR code to WhatsApp group is available at Team Captain’s meeting.
Cancellations
Cancellations are submitted to the race office or from 17:00 the day before the competition in SSF TA and until the team leaders meeting. Number bibs for deletions are handed in to the race office. Participants who have not returned their number bib will be charged SEK 500.
Startarea
To get to the start, the athletes must follow the instructions. Only athletes are allowed to enter the starting area.
Clothes for warm up
Athletes leave their clothing for warming up at the start area. After the race, athletes pick up their clothing themselves.
Measuring ski pole
Equipment for measuring ski poles will be available at the stadium for your own measurement. Random checks will take place on Friday and Sunday.
Check of technique
Check of technique will take place during the competitions.
Sportsdrink
The organiser does not arrange drink stations during the competition.
Temperature limits
For Scandinavian Cup the Scandinavian Conference has agreed to use minus 17 C as limit for the jury to cancel a race.
Maps
See information at Sport Event home page: https://sporteventgellivare.com/scandinavian-cup/
Seedning
Interval starts and sprints – Start order based on the current FIS points list.
Quotas and starting times
The Scandinavian Cup is open for all skiers with an active FIS code for Cross Country.
The Scandinavian Conference can decide to use the “General quota rules for Scandinavian cup events” if there is a reason to limit the starting field, this will be communicated in the invitation to the or those events that the rules apply.
Juniors can participate if they are entered by their NSA. Each NSA is allowed to enter 10+10 juniors per race in the Scandinavian Cup.
Protest
Any protests must be submitted in writing no later than 15 minutes after the unofficial results list has been posted. Submitting a protest is associated with a fee, 1000SEK.
Price ceremony
Flower ceremony for the first three in each class immediately after the last finish. The award ceremony for each competition takes place at
Hellnerstadion at the finish area/race office about 30 minutes after the last finish in each class/ day.
Prices according to the FIS Scandinavian Cup rules:
No 1 = 600 €, – No 2 = 400 €, – No 3 = 200 €
Competition rules
ICR International Ski Competition rules and Scandinavian Cup rules.
You find the Scandinavian cup rules here:
https://www.skiforbundet.no/sc/rulessc/
You find complete rules here:
https://www.fis-ski.com/en/inside-fis/document-library/cross-country-documents
Calculation of Scandinavian Cup points
Only athletes from Scandinavian region (NOR-SWE-LTU-LAT-EST-ISL-FIN-DEN-UK-IRL) are eligible to score points in the Scandinavian Cup and to get the free WC Quota. If athletes outside of the region is taking part in a competition and are among top 50 the
athlete will not get any points, i.e:
Rank Athlete
1. Athlete from SUI – no points
2. Athlete form SWE – points for rank 2
3. Athlete from GER – no points
4. Athlete from Nor – points for rank 4
etc.
The FIS calendar automatically calculates the general classification for the Scandinavian Cup, which includes all races and final overall standings in mini-tour.
If at end of all the events, a number of competitors are placed equally in the general classification, then they shall be placed according to the number of their first places, then their second places, third places, etc. If they cannot be classified by this system, they will each receive
the medals corresponding to their placing.
Medical Service & Health protection plan
Medical staff are available on site and can be reached at phone number +46 70-3534682, Anneli Murto.
112 – Emergencies
In case of emergencies—such as urgent medical issues, active crimes, or fires—please call 112. This number also connects you to air, sea, and mountain rescue services, on-call priests, and the poison control hotline. Remember to use 112 only for emergencies. For non-urgent inquiries, please refer to the phone numbers listed below.
1177 – Healthcare advice
Call 1177 for non-urgent healthcare issues. Operators answer your questions about illness or healthcare, and provide information about where you can find the nearest clinic.
Hospital: Gällivare Lasarett 10 min by car (approximate 4,5 km)
If any question, please contact: Anneli Murto +46703534682
Testing protocol by LOC or host country
Changing rooms/ Showers
Changing rooms with showers is located in the service building at Hellnerstadion.
Food at Hellnerstadion
Refreshments and food in the form of hot dogs, soup, vego, fish and chicken burgers are available at the ski stadium on all competition days. On Thursday, there will be a limited offer of refreshments and food in the café.
Café opening hours:
Thursday: 12.00-15.00
Friday: 09.00-15.00
Saturday: 09:00-15:00
Sunday: 09:00-14:00
Wax Cabins/ Vallabodar
The wax cabins are located adjacent to Hellnerstadion. Additionally, there are designated pitches with electrical hookups for waxing trailers and buses. You will find the keys in the door at you arrival. Please clean your waxcabins before you leave. If you have any questions, contact Mats Eklund +46 070 372 20 36
- Wax cabins : Available from 01/01/25 at 09 :00
- Waxing trucks: Teams arriving with trucks have to inform: sporteventgellivarelapland@gmail.com
- Parking permit can be picked up at the Race office Hellnerstadion.
Read more about the Wax Cabins and make a booking request >>
Parking
Parking is in the designated area, follow signs and officials’ instructions. Parking primarily in the car park at the stadium. Please note that we have a limited number of parking spaces. The organiser encourages carpooling. It is also possible to travel with city buses according to the regular timetable, link is available in the section on ”Logistical information” in this memo.
Transport
Photographing
By your participation in the arrangement you agree to let Gellivare Skidallians IK publish photos from the competitions on the webpage and
in marketing purpose.
Live broadcast
The competitions will be broadcast by Expressen Live TV.
Security
Athletes, officials and spectators participate and visit the competitions at their own risk. The organizer disclaims all liability for damages that
may occur during or in connection with the competitions.
Cancellation of race/ competition
In the event of a cancellation, the organiser reserves the right to retain 100% of the entry fee in accordance with SSF regulations.
Organising Comittee Scandinavian Cup/Smart Energy Cup Gällivare 2025
Head of competition:
Leif Johansson, +46 (0)70–5850048
Asst head of competition:
Olov Pettersson, +46 (0)73–0734839
Race Office:
Kristina Helldén, +46 70-7602996
Race Secretary:
Anna-Karin Lantto, +46 (0)70-3122819
Elisabeth Berggren, +46 (0)72–2290693
Chief of Course:
Bernt Karlsson, +46 (0)70-3359902
Chief of timing:
Andreas Sande, +46 (0)70 340 10 31
Material check:
Patrik Nilsson, +46 (0)70 336 66 48
Media:
Mats Eklund, +46 (0)70 372 20 36
Price ceremony:
Mats Eklund, +46 (0)70 372 20 36
Jury
TD: John Olav Fuglem
TDA: Thomas Granlund
Head of competition: Leif Johansson, +46 (0)70-5850048
More information
Accomodation
To help reduce costs for the clubs, we’ve arranged a special discounted rate at Grand Hotel Lapland. Simply use this code ”SKI HP – jan2025″ when booking your room to take advantage of the offering.
Link to Grand Hotel Lapland: https://www.grandhotellapland.se/
Special permissions for truck driving (Sunday and night, other days with special regulations)
No permissions needed
– Teams must give information when they will arrive to stadium and parking area.
Send messages by email to: sporteventgellivarelapland@gmail.com
Regulations of radio equipment/Radio Frequencies
Regulations of radio equipment/Radio Frequencies:
– The import, export and the operation of radio equipment in Sweden is regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications. Failure to do so may result in legal actions.
Internet at the Arena:
WiFi with high speed internet is available at the entire arena.
Regulations of Visa
– Remember that citizens of some countries will need visa for visiting Sweden.
– Please check with your embassy if you need a visa for Sweden. For an official letter of invitation, please send a request to: sporteventgellivarelapland@gmail.com’
